Key Responsibilities

• Provide courteous reception services, including greeting visitors, registering incoming courier documents, and coordinating the meeting rooms bookings.
• Support inbound mails handling like opening and sorting, outbound mails handling like consolidation and quantity counting.
• Handle internal enquiries from employees and channel to the appropriate Subject Officer for further handling.
• Liaise with courier service providers for Business-as-Usual (BAU) operations and handle invoices verification before payment.
• Assist to perform other office administration duties, including but not limited to procuring office supplies and equipment through the e-Form platform, prepare monthly requisition forms as well as assist in drafting notices, memo or signages.
• Prepare checklists and maintain records for office inspection services as well as maintenance calendar of office equipment and facilities; arrange name plates, tea capsules and bread schedules.
• Provide support to the Line Manager for any ad hoc tasks assigned from time to time

Job Requirement

• Diploma or above; Cantonese speaker;
• Minimum 3 years’ relevant working experience in office administration & mailing room, preferably experience gained from insurance or banking industry;
• Proficiency in using Microsoft Word / Excel / PowerPoint is preferable;
• Possess valid first-aid certification is an advantage.